Job description
DUTIES AND RESPONSIBILITIES:
General Setup and Accounting Records:
• Create and maintain QuickBooks company data. Understand the account and
company setup steps and maintain a general knowledge of the major areas of the
QuickBooks application.
• Create and maintain vendor records, including contact information, payment
terms, and any other information required.
• Create and maintain customer records including contact, delivery and payment
information.
• Create and maintain employees including contact information, payroll salary or
rate information, and related employment data, such as W-4s and other new hire
paperwork.
Transactions:
• Enter checks in QuickBooks based on information provided by manager.
• Invoice customers. Upon approval, create and distribute invoices to customers via
email from within QuickBooks.
• Manage and enter bills received from vendors, including matching purchase
orders to bills as requested.
• Prepare purchase orders as requested.
• Record bank transactions using bank statements per company strict procedures.
• Prepare the preparation of payroll per company strict procedures, in addition to
key the data into QuickBooks.
Reporting and Reconciliation:
• Perform a manual reconciliation of bank accounts prior to CPA review.
• Prepare 1099 report for CPA review.
Interfaces and Miscellaneous:
• Work with CPA and QuickBooks Certified ProAdvisor staff as requested.
• Answer questions from vendors, employees, and customers via Zendesk as
needed.
• Understand the capabilities and advance function of QuickBooks.
• Understand the add-ons that work with QuickBooks, such as payroll, credit cards,
and banking. Be knowledgeable about advance features and procedures.
• Perform miscellaneous job-related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
• Excellent knowledge of computers and the Internet. Work fluently with
Microsoft Office, email, browsers, Windows operating systems, and PCs.
• Ability and knack for working with numerical data. Attention to detail. Accurate.
• Solid understanding of advance QuickBooks.
• Knowledge of double-entry bookkeeping is required.
• Knowledge of business and accounting terms such as profit, ROI, assets,
liabilities, etc.
• Ability to effectively manage time, meet deadlines, and work under pressure.
• Ability to work independently and as a member of a team.
• Ability to communicate effectively in English, both orally and in writing.
• Innovative and creative in the form of continuous improvement to internal
processes.
• Flexible and adaptable to change.